Most businesses know that CCPA compliance is a legal necessity, yet only a tiny fraction have taken the step toward automation. According to a Statista report, just 19% of observed companies in the U.S. at the end of 2023 have moved from manual to automated CCPA compliance. That means the vast majority still rely on spreadsheets, emails, and manual tracking—an approach that’s time-consuming and prone to errors and compliance risks.
However, with the California Privacy Protection Agency (CPPA) ramping up enforcement, the stakes have never been higher and automation has never been more essential.
Instead of scrambling to respond to data requests, updating privacy policies manually, or worrying about regulatory changes, businesses can rely on software solutions that handle it seamlessly.
However, with hundreds of CCPA-compliant tools available, how do you decide which best suits you? The ideal tool should offer automated data requests, consent management, real-time reporting, and seamless integration with your existing systems.
What are the essential features of a Good CCPA compliance tool?
A good CCPA compliance tool ensures businesses can efficiently manage consumer data requests, track personal information, and maintain compliance with privacy regulations through automation and robust security features. Let’s see what all you need to know:
1. Automated consent and tracking management
Managing consumer data while ensuring CCPA compliance is challenging, especially with unauthorized trackers and inconsistent consent preferences creating regulatory risks. Without proper oversight, companies may collect inaccurate personal data, leading to non-compliance with privacy laws.
For example, a user opting out of tracking on one device may still have their data processed on another, violating CCPA regulations.
Privacy management software automates consent tracking, synchronizes preferences across devices, and scans for third-party trackers, helping businesses maintain compliance while enhancing transparency.
2. Policy automation and data request workflows
Businesses handling consumer rights requests must ensure a seamless consumer request process to stay compliant with CCPA requirements. Many companies struggle with processing access or deletion requests, leading to compliance risks. A surge in consumer privacy inquiries can overwhelm teams, causing delays and increased regulatory risks.
Automating consumer data requests ensures accurate, timely processing within the CCPA’s 45-day deadline while maintaining alignment with privacy regulations. This improves efficiency, reduces compliance risks, and protects businesses from penalties imposed by the California Privacy Protection Agency.
3. Real-time compliance monitoring and reporting
Ensuring continuous privacy compliance requires real-time tracking of data processing activities and privacy practices. Without monitoring tools, businesses may overlook spikes in opt-out requests, leading to violations of CCPA obligations.
For instance, failing to address increased data sales opt-outs from California residents can result in penalties for not adequately informing consumers.
CCPA compliance solutions offer real-time monitoring and risk management dashboards, allowing companies to refine their privacy notices and data handling processes proactively. This minimizes compliance risks, simplifies audits, and ensures adherence to CCPA regulations.
4. Regulatory alert system
Businesses often struggle to track updates in privacy regulations, increasing the risk of non-compliance. For example, failing to update data protection policies to reflect new CCPA obligations regarding sensitive personal information can lead to fines.
A CCPA-compliant alert system notifies companies of changes in CCPA requirements, ensuring timely updates and alignment.
5. Wide array of secure integrations
Managing consumer data across multiple platforms can lead to security vulnerabilities and compliance gaps. Restricting data collection may lead to lost insights, such as marketing teams missing conversion data.
CCPA compliance tools that integrate with privacy management software, CRM systems, and data mapping tools ensure smooth operations while protecting sensitive data.
Case Study: Why is CCPA compliance essential for your business’s reputation?
The challenge:
A telehealth platform faced a critical compliance crisis when the California Attorney General (AG) flagged its public-facing website for CCPA violations. Its “Notice at Collection” link directed users to the top of its privacy policy instead of the relevant section, forcing consumers to search for critical details manually.
The privacy policy also omitted key disclosures, such as:
- How users could submit verifiable requests
- Categories of personal data collected (e.g., health records, IP addresses)
- Third-party data recipients (e.g., analytics firms, cloud providers).
These oversights not only violated CCPA mandates but also eroded consumer trust, as users struggled to understand how their sensitive health data was handled.
The consequences:
The company received a formal notice of noncompliance from the AG, risking fines of up to $7,500 per violation and reputational damage. With only 30 days to fix the issues, it scrambled to manually audit its policies, retrain staff, and rebuild customer confidence.
The solution:
To resolve the crisis, the company:
- Implemented deep linking to direct users straight to the privacy policy’s compliance section
- Overhauled its policy to include missing disclosures.
However, the process was resource-intensive and error-prone, highlighting the risks of relying on manual compliance efforts.
How CCPA compliance software could have helped:
A robust CCPA compliance platform could have automated critical tasks to put in place:
- Accurate Linking and Policy Management: Software would auto-generate deep links for notices and ensure real-time updates to privacy policies, eliminating human error.
- Disclosure Templates: Pre-built templates would standardize required details (e.g., third-party data sharing, request procedures), ensuring nothing is overlooked.
- Audit Trails and Alerts: Automated tracking of data flows and deadlines for consumer requests would prevent oversights, while alerts for policy updates reduce legal risks.
Best CCPA compliance software vendors in 2025: An overview
| CCPA compliance tool vendor | Key features | Pricing | Best suited for |
| Scrut | – Dynamic and real-time dashboards- Pre-built control mapping- Automated evidence collection- Real-time risk assessment Robust integration ecosystem- Detailed audit trails – Collaboration workflows- White-labeled, embeddable Trust Center – Access reviews and asset management – Continuous automated tests | Pricing follows a subscription model, offering full access to all platform functionalities within the plan—contact the pricing team for a custom quote. | Businesses of all sizes |
| Sprinto | Continuous monitoringVulnerability and incident managementReal-time alerts | Contact the pricing team for a custom quote. Do note that many features are gated behind higher pricing plans. | |
| Usercentrics | – DPS Scanner for data processing services – 2,200+ pre-built and customizable legal templates – Comprehensive analytics and insights – Google-certified compliance – Cross-domain and cross-device consent management | Premium plans start at €7/month per domain (Lite) and go up to €50/month (Large), with Small (€15) and Medium (€30) options in between. | Businesses of all sizes |
| TrustArc | – Multiple API integrations – Centralized Trust Center for data privacy transparency – Cookie Consent Manager – Individual Rights Manager for data requests | Generally starting around $10,000 per year, and can scale upwards for larger enterprises. | Small to medium-sized businesses |
| OneTrust | – Advanced data intelligence capabilities – Workflow automation for compliance processes – Data mapping for regulatory alignment – Detailed reporting and activity logs | Pricing starts at around $1,125/month per domain for CCPA compliance, with costs varying based on features and usage. | Large corporations |
| Osano | – “No Fines, No Penalties” Compliance Pledge- Automated workflows for data request handling – Real-time regulatory alerts – Secure blockchain-based data storage | It offers free basic usage, with paid plans for higher traffic and advanced features. Contact them for exact pricing. | Individuals to agencies |
6 Best CCPA compliance tools for 2025: Our top picks
1. Scrut Automation
Scrut Automation simplifies CCPA compliance by offering a centralized, all-in-one platform that automates security risk assessments, ensures continuous compliance monitoring, and streamlines data processing activities. Scrut’s robust integration ecosystem is built to seamlessly work with both modern and legacy systems, allowing you to connect your compliance workflow with your existing tech stack from day one—ensuring smooth data flow and minimal disruption. Continuous monitoring and automated alerts keep your privacy policies up-to-date with the latest CCPA changes, helping you stay aligned with evolving regulatory requirements.
Key features and benefits
- Policy management made simple: Crafting CCPA-compliant policies from scratch can be complex. Scrut offers a library of 75 pre-built, customizable policy templates, complete with version control through an in-built policy editor. This makes it easy for businesses to establish and execute CCPA-ready policies—without starting from scratch.
- Streamlined compliance workflows: Keeping up with consumer privacy obligations requires coordination across teams. Scrut automates compliance tasks, assigns responsibilities, and enables seamless sharing of privacy notices and documentation, ensuring no steps are missed in the consumer request process.
- Automated evidence collection: Manual data collection for compliance audits is tedious and error-prone. With robust, out-of-box integrations, Scrut automates over 80% of evidence collection across applications and infrastructure, significantly reducing the workload by more than 70% while ensuring accurate, audit-ready records.
- Continuous and real-time risk monitoring: Maintaining privacy compliance isn’t a one-time effort. Scrut’s continuous tests run every 24 hours across compliance artifacts, identifying gaps, flagging critical issues, and providing real-time insights into risks and vulnerabilities. This proactive monitoring helps businesses mitigate potential violations before they escalate into costly problems.
- Vendor risk management: Managing third-party risks is crucial under CCPA obligations. Scrut simplifies vendor risk management with automated security questionnaires, custom risk scoring, and dedicated vendor portal providing a clear, real-time snapshot of each vendor’s data protection status.
- Unified Compliance Framework (UCF): With businesses needing to comply with multiple privacy laws, Scrut’s Unified Control Framework (UCF) simplifies compliance by providing access to 1,400+ unified controls. It eliminates redundancy by mapping similar requirements across multiple frameworks, ensuring they are met simultaneously.
- Access to Compliance Experts: Scrut connects businesses with CCPA auditors, consultants, and in-house experts to navigate complex privacy laws, optimize data processing workflows, and ensure full CCPA compliance solutions tailored to unique business needs.
By automating key compliance processes, Scrut helps organizations reduce compliance efforts by up to 70% while ensuring they meet CCPA regulations, data protection standards, and privacy management best practices. With Scrut, businesses can confidently protect consumer data, streamline consumer rights requests, and mitigate risks—without the compliance headache.
Pros
- Offers easy policy management with 75+ expert-vetted templates.
- Automates compliance tasks and evidence collection.
- Provides real-time risk monitoring for proactive compliance.
- Simplifies vendor risk management with automated scoring.
Cons:
- Limited customization for highly specific compliance needs
Pricing
Pricing follows a subscription model, offering full access to all platform functionalities within the plan—contact the pricing team for a custom quote.
2. Sprinto
Sprinto is a security compliance automation platform that streamlines CCPA reporting and risk management with real-time monitoring and customizable frameworks. The platform’s auditor-friendly dashboards and real-time alerts have enabled significant reductions in manual review times. Sprinto also addresses legacy system hurdles by offering customizable connectors and expert guidance during implementation.
Key Features
- Auditor-friendly platform for hassle-free audits.
- Continuous control monitoring for compliance assurance.
- Real-time alerts to detect vulnerabilities and incidents.
- Easy cloud integration for seamless deployment.
Pros: Provides pre-built compliance frameworks for multiple regulations.
Cons: May not offer deep customization for unique business needs.
Pricing:
Many of their features are gated behind higher pricing plans (as compared to the base/standard pricing plan)Contact the pricing team for a custom quote
2. Usercentrics
Usercentrics is a consent management platform (CMP) designed to help businesses stay compliant with CCPA, GDPR, and CPRA. It offers seamless integration with websites and content management systems, allowing businesses to manage user data transparently.
Key features
- DPS Scanner detects third-party cookies and tracking technologies on your site.
- Legal Templates provide access to 2,200+ customizable legal documents.
- Google-certified with integration for Consent Mode v2.
- Cross-domain consent enables smooth data handling across multiple websites and devices.
- Analytics dashboard gives insights into user engagement and consent rates.
Pros: Full UI customization, automated third-party cookie blocking, and flexible pricing
Cons: Analytics data is limited to 90 days, and new users may face a learning curve
Pricing
Premium plans start at €7/month per domain (Lite) and go up to €50/month (Large), with Small (€15) and Medium (€30) options in between.
3. TrustArc
TrustArc is an automated privacy compliance solution designed to help businesses enhance user trust and meet CCPA regulations. The solution focuses on enhancing transparency through its centralized Trust Center and API integrations that simplify consent collection and data processing.
Key features:
- Auto-law identification helps businesses understand compliance standards.
- Trust center serves as a centralized hub for displaying privacy policies.
- Cookie consent manager simplifies user consent collection.
- API integrations allow seamless connections with third-party tools.
Pros: Google-certified CMP, easy-to-use interface
Cons: Some users report poor customer support and a steep learning curve
Pricing
Generally starting around $10,000 per year and can scale upwards for larger enterprises.
4. OneTrust
OneTrust provides a privacy management platform that helps businesses securely handle customer data while reducing compliance risks. It’s detailed reporting and audit logs allow businesses to accurately measure compliance performance and identify improvement areas.
OneTrust offers robust integrations with a wide range of systems. While implementation can be complex, dedicated support teams assist with integration, especially with legacy systems.
Key features
- Data intelligence centralizes and categorizes sensitive information.
- Data mapping visualizes how data moves through the organization.
- Workflow automation simplifies compliance processes.
- Reporting and audit logs ensure readiness for regulatory checks.
Pros: Includes vendor risk management, automated compliance assessments, and breach management
Cons: Implementation can be complex for new users
Pricing
Pricing starts at around $1,125/month per domain for CCPA compliance, with costs varying based on features and usage.
5. Osano
Osano simplifies CCPA compliance by centralizing data privacy management while offering a “No Fines, No Penalties” pledge, reimbursing fines incurred while using their platform. One of its key features is a real-time alert system that notifies users of any changes in privacy regulations, ensuring that your compliance strategy remains current.
Key features
- Automated data request workflows streamline access, deletion, and disclosure requests.
- Regulatory alerts keep users informed of changes in regulations.
- Geolocation tools help customize consent requirements based on region.
Pros: Easy setup, geolocation capabilities
Cons: Limited customization options; free plan supports only 5,000 monthly visitors
Pricing
Offers free basic usage, with paid plans for higher traffic and advanced features—contact them for exact pricing.
How Scrut simplifies CCPA compliance with automation and real-time risk monitoring
Scrut Automation simplifies CCPA compliance by automating and centralizing all key compliance tasks, including security risk assessments and cloud monitoring. The platform comes with pre-built CCPA controls and automated continuous control monitoring. It streamlines cloud risk assessments, control reviews, employee policy attestations, and vendor risk management—all in one place—helping businesses quickly identify and address compliance gaps.
What truly sets Scrut apart is its unparalleled support. With a dedicated Customer Success Manager, a team of infosec experts boasting 50+ years of experience, and hands-on guidance for program implementation, Scrut ensures you’re CCPA-compliant on your very first attempt. From preparation to audit, Scrut provides step-by-step assistance, reducing the burden on your team and minimizing resource strain.
Want to see how automation can transform your compliance strategy? Book a demo today with us !
FAQs
How much does CCPA compliance software cost?
The cost of CCPA compliance software varies based on the organization’s specific needs, business size, and the extent of customization required. Basic software packages typically start around $1000 per year.
Which is the best CCPA compliance solution?
The best CCPA compliance solution streamlines the compliance process by automating repetitive tasks, helping you achieve compliance quickly and effectively.
Are CPRA compliance tools different from CCPA?
No, the tools are mostly similar for both CPRA and CCPA. The California Privacy Rights Act (CPRA) is an extension of the CCPA that introduces new definitions and sub-categories, making the standard stricter.
